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Invoice advice

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bruno silva
Invoice advice
on Jun 15, 2010 at 8:48:11 pm

I just finished an editing job and the client has asked me to email them an invoice. What should I include in this? its my first official job that isn't paid in cash.


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David Roth Weiss
Re: Invoice advice
on Jun 15, 2010 at 8:54:24 pm

1) Your name and address for sending the check is the most important detail.

2) Project title

3) The work you did (video capture, editing, graphics, writing, etc.)

4) hours you worked @ $ per hour = Total

David Roth Weiss
Director/Editor/Colorist
David Weiss Productions, Inc.
Los Angeles

POST-PRODUCTION WITHOUT THE USUAL INSANITY ™

EPK Colorist - UP IN THE AIR - nominated for six academy awards

A forum host of Creative COW's Apple Final Cut Pro, Business & Marketing, Indie Film & Documentary, and Film History & Appreciations forums.


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Mark Suszko
Re: Invoice advice
on Jun 15, 2010 at 8:59:39 pm

"Terms: payable in full upon reciept. No materials will be released until paid in full."


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David Roth Weiss
Re: Invoice advice
on Jun 15, 2010 at 9:10:23 pm

Oh BTW, I almost forgot, you could always put my address and have them send me the check.

David Roth Weiss
Director/Editor/Colorist
David Weiss Productions, Inc.
Los Angeles

POST-PRODUCTION WITHOUT THE USUAL INSANITY ™

EPK Colorist - UP IN THE AIR - nominated for six academy awards

A forum host of Creative COW's Apple Final Cut Pro, Business & Marketing, Indie Film & Documentary, and Film History & Appreciations forums.


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Steve Wargo
Re: Invoice advice
on Jun 16, 2010 at 7:06:23 am

David - Where did you learn all this?


Steve Wargo
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David Roth Weiss
Re: Invoice advice
on Jun 16, 2010 at 3:59:31 pm

[Steve Wargo] "David - Where did you learn all this? "

The second day of film school... The first day they taught us never to spend our own money making films.

David Roth Weiss
Director/Editor/Colorist
David Weiss Productions, Inc.
Los Angeles

POST-PRODUCTION WITHOUT THE USUAL INSANITY ™

EPK Colorist - UP IN THE AIR - nominated for six academy awards

A forum host of Creative COW's Apple Final Cut Pro, Business & Marketing, Indie Film & Documentary, and Film History & Appreciations forums.


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Neil Hurwitz
Re: Invoice advice
on Jun 15, 2010 at 10:48:01 pm

Unless you agreed to terms up front, you could be in for a
sticky wicket. (You thought COD, They thought 30 days)
My advice, Unless you specifically offered
terms, the job is COD. Send them all the invoices they want
just don't send them any product until you are paid in full.
I believe that MS office or word have pre-formatted invoices.

Neil Hurwitz


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Glen Montgomery
Re: Invoice advice
on Jun 15, 2010 at 11:37:01 pm

Microsoft Excel has a great invoice template that has the math already built in. Took less than 10 minutes to customize.


Editor / Motion Graphics Artist
http://www.GlenMontgomeryIII.com


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Walter Soyka
Re: Invoice advice
on Jun 15, 2010 at 11:47:19 pm

A couple other elements I didn't see listed by the other posters:
  • Date
  • The word "Invoice" (so they know they need to pay it)
  • Invoice number (often necessary for your client's internal reference)
  • PO number (if the client issued you a purchase order)
Finally, you might also have to provide a W-9 form (US tax identification).

If you're going to need invoicing on an ongoing basis, you should look into an accounting package like Intuit Quickbooks that will help you track your business's income and expenses.

Walter Soyka
Principal & Designer at Keen Live
Motion Graphics, Widescreen Events, Presentation Design, and Consulting
RenderBreak Blog - What I'm thinking when my workstation's thinking
Creative Cow Forum Host: Live & Stage Events


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bruno silva
Re: Invoice advice
on Jun 16, 2010 at 3:07:04 pm

Great information, thanks everyone.


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