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Release forms while shooting at conferences?

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kat hayes
Release forms while shooting at conferences?
on Jun 15, 2009 at 8:14:43 pm

1.) How do you conduct video based interviews on the floor of conferences/trade shows without needing to get model release forms from anyone who happens to walk by the camera while you are recording?

2.) Can anyone recommend a release form to use for conducting interviews that will be later uploaded as podcasts?


Thanks for any information!!!



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walter biscardi
Re: Release forms while shooting at conferences?
on Jun 15, 2009 at 8:37:03 pm

[kat hayes] "1.) How do you conduct video based interviews on the floor of conferences/trade shows without needing to get model release forms from anyone who happens to walk by the camera while you are recording? "

Well first you need permission from the conference to shoot. Then you can get a verbal ok on camera before you start the interview. "Is it ok for us to interview and use this for promotional purposes for XYZ company?" You get both the question and the answer on camera. Not completely binding but if you get that you have something in your favor. Getting them to sign something is much better.

As for forms, you can google search talent release form.



Walter Biscardi, Jr.
Biscardi Creative Media
HD and SD Production for Broadcast and Independent Productions.

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kat hayes
Re: Release forms while shooting at conferences?
on Jun 15, 2009 at 10:44:20 pm

Hi Walter,

Just curious, why is the verbal ok on camera not enough and a signed document is still necessary?

Thanks!!





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walter biscardi
Re: Release forms while shooting at conferences?
on Jun 15, 2009 at 10:48:53 pm

[kat hayes] "Just curious, why is the verbal ok on camera not enough and a signed document is still necessary? "

The verbal is good if you can't get a signed document. A signed document holds more weight if there is a dispute.

At a casino I used to work at, we would simply post signs at all the entrances notifying people that their use of that area at that time gave us the permission shoot them and use their footage for any promotional purposes. We would shoot that sign at the start of each session.



Walter Biscardi, Jr.
Biscardi Creative Media
HD and SD Production for Broadcast and Independent Productions.

Read my Blog!

STOP STARING AND START GRADING WITH APPLE COLOR Apple Color Training DVD available now!


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Tim Robinson
Re: Release forms while shooting at conferences?
on Jun 15, 2009 at 8:41:22 pm

You shoot either extreme close-up shots of people's faces or you put your camera far back and zoom in to get depth-of-field. Just write a simple release. It doesn't have to be anything fancy, just something to cover you. If the person makes a big enough stink about using them later, you most likely don't want to use them anyway!

Tim Robinson

tim@erobinsons.com

Pride-Mobility-Products

Corporate Video Editor


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Mark Suszko
Re: Release forms while shooting at conferences?
on Jun 16, 2009 at 2:39:55 am

The on-tape assent is great back-up for when they later say: "I never signed anything, that's a forgery."

As to what to do about random folks walking by in the background.... maybe nothing. Some places handle this by hiding a release form in the fine print on the back of your admission ticket. Other places, you put up a warning sign near where you shoot, so anybody who reads and then still hangs around in your scene, they have a reasonable expectation they will be seen there, they have the option to not be.

If you put your lighting in one corner of the ballroom and face the camera into that corner, or otherwise into an area without civilians milling about, then you certainly have avoided the problem.

If what you wanted was more of a crowded scene, well, shooting from a higher angle, looking down, will shrink the covered area nicely. That brings down the people you have to ask permission of down to those within a yard of the interviewer. Simply asking, politely, if they mind being in the scene may be enough, you might ask them to raise their hands if they give you permission to shoot them.

Not a lawyer, but just pointing out that not every situation requires the same level of contractual buttoning-up.




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Alan Lloyd
Re: Release forms while shooting at conferences?
on Jun 16, 2009 at 12:13:41 am

I've generally gone with the notion that if someone does not want to talk on camera, honor that. If you have the OK from the show sponsor to do this, you're probably going to be fine. There are forms available online if you want them here's a Google search on "model release form video" for you to browse and find a form you like:

http://tinyurl.com/lkgym2

Asking them upfront is important, of course, and also have them spell their name (for the correct spelling - and an audio check!) and you are in good shape.


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Emre Tufekci S.O.A.
Re: Release forms while shooting at conferences?
on Jun 16, 2009 at 10:58:24 am

Here is the form the DOD uses for release. It should give you an good idea of what the outline should look like.

Google: DD Form 2830

Emre Tufekci
http://www.productionpit.com



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