I'm just doing a survey to see how everybody approaches a perspective client with a bid. Do you guys have a standardized form that you use? How specific do you get regarding how you came up with the number you are quoting?
I'm soon going to be bidding on jobs as a vendor, whereas previously I've either been hired at a day rate or been staff. Just want to get an idea on how everybody approaches this.
For rfp, rfq's whatever you wish to call them I myself have a standard form that I use. I created multiple versions for each type of job. Saves a lot of time and headaches later on for me.
I also usually itemize the specific details that the client requested or pointed out and that's about it. This way there is no confusion between each party. You shouldn't have to be to critical, but you do want to make sure that you present your bid to your prospect so that they can understand it, and so they can be reassured that you are following along on the same page as they are so to speak.