Media management and how to free up space?
So here's my situation--we've been working on a project for a long time now, one where we're transcoding EVERYTHING to DNxHD145. It's archival-heavy, so you may not be surprised to hear we're starting to get a little low on disk space.
I'm trying to find solutions on how to free up some of that space. We do have some archival that's an hour long in the source but that we're only using a minute or two from--is there a way to maybe subclip and then create new media for that subclip so that we could delete the rest of that hour long clip? Or is there another solution that doesn't necessarily mean going all the way back to the sources?
There are certainly a few ways to handle a situation like this, but you need to ask yourself a few questions first.
Is the editing done on the project?
Are you sure you won't be needing any more from the hour long sources?
Are you finishing the project in Avid at the 145 resolution, or are you planning on going back to camera originals for an online?
Do you have the original files backed up somewhere. (camera originals and archival source files that were turned into 145)?
The usual answers would be to consolidate your existing project, with a pre-determined amount of handles. This would give you your existing timeline, at your consolidated resolution, and allow you to delete everything else. Obviously, if you aren't done editing, this probably won't work for you, as you would lose all the media that you still want to work with.
You could transcode everything in the project to a lower resolution,delete the 145 media, finish the edit, and then ama link back to the source material (assuming you still have it all) then when the edit is done, transcode the final timeline to 145...or higher if you want. Again, only works if you have all your source material on hand. If you are missing 1 shot, you will have a hole in you online.
You could isolate those hour long sources you have, create a timeline of the chunks you want, consolidate them, delete the waste, and cut the consolidated version into you sequence. Again, make sure you don't want anything else from the clip, or that you have the original on hand for those clients that like to change their minds.
You could go out and buy a couple of external drives to store some of the media on. You didn't mention your system specs, or your storage now, but for a couple hundred dollars, this might be the easiest, quickest solution. The storage will help now, as well as with future projects. Even a couple of USB3 or Thunderbolt externals will probably give you enough oomph to playback 145 media...depending on your current system.
If the project has been going on a really long time, maybe you need to clean out some of the renders and other items that have been created along the way. Depends on the timeline, and the previous work that has been done. Might not be a huge gain, but it does all add up over time.