I'm cutting a documentary on Media Composer 6.5.
My archivist has asked for a file of the sequence and files for all of the clips within the sequence. I've done this in FCP 7 through Media Manager but never in Avid.
Can someone please send instructions.
Make a new bin. Duplicate the sequence and drag the duplicate into that bin. Select the sequence and then go to the CLIP menu and choose CONSOLIDATE. choose the location you want to consolidate to...and the handle length, and then transcode. Then provide the bin with that sequence on the drive with the media.
I assume the archivist has a copy of Avid MC to open this bin and media?
Alternatively, if you're archivist didn't have MC you could do this using show reference clips. This allows you to export every clip used in a sequence and to choose a format that you think will be friendlier to a wider range of systems including those that don't have editing software.
A major downside of this method is that you'd need to export the full master of every clip rather than just the portions used in your edit otherwise you'll only have one instance of a clip used in your timeline exported and if a clip had been used more than once in your sequence, you'd only have an export of the most recent use in the timeline. With that in mind, if it's the only way, here's how you'd do it.
Duplicate the sequence and drop it in to a new empty bin
click on the hamburger menu and click 'set bin display'
tick the 'show reference clips' check box (to make things easier here if you're just dealing with plain old master clips that the archivist wants copies of you may want to switch off things like 'effects' or 'sub clips' etc as that will get confusing
Select all the clips, right click and export using your chosen settings, I'd generally export to a quicktime of some variety with a codec that has wide support on most people's systems. It's important here to unstick 'use marks' so you get the whole master clip at it's full duration.
It's also possible to do this and get all instances of a clip in portions matching the duration of how much you used in your timeline (with optional handles) by exporting the sequence as an AAF file but unfortunately it will only export to MXF formats which a general system not specialised in post production will typically be unable to playback. (Also I think they remain split in to separate streams for video and audio rather than wrapped up which would be another obstacle to the uninitiated).