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(Large Project) Local Drive Running Out of Space

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John Easton
(Large Project) Local Drive Running Out of Space
on Mar 14, 2018 at 2:02:14 am
Last Edited By John Easton on Mar 14, 2018 at 2:06:01 am

FCPX Gurus,

I am on deadline with a large project (60 videos) and experiencing space issues on my local drive and would welcome any help I can get. While not new to editing, I am new to FCPX and wrongly set my library settings to local for media, motion content, cache, and backups. You are probably aware that my 700GB hard drive is quickly being eaten up. If this makes sense, ideally I would like for only the application to run locally and all other files to be accessed externally. Any suggestions for rectifying the current situation so I can complete the project and optimizing my settings moving forward would be beyond helpful. I am currently stalled.

Thank you so much,

John Easton


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Bret Williams
Re: (Large Project) Local Drive Running Out of Space
on Mar 14, 2018 at 3:27:14 am

If you mean you set it to In Library, then in your library settings in the inspector, choose a new location for all those things (leave Motion content alone, it should be at its default Motion content folder) and then click the consolidate button. It’ll move it out of the library and to whatever location you’ve

Another option would be just to drag the entire Library to another drive. The library doesn’t need to be on the system drive. In fact I would suggest it not be. If the main drive goes kaput, then you’ll lose your work and your backup. The library and the backup should be on separate drives.

_______________________________________________________________________
http://BretFX.com FCPX Plugins & Templates for Editors & Motion Graphics Artists
Hang Tag http://bretfx.com/product/hang-tag
Overshoot Text http://bretfx.com/product/overshoot-text/
Outliner http://bretfx.com/product/outliner/
Clock Maker http://bretfx.com/product/bretfx-clock-maker/


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John Easton
Re: (Large Project) Local Drive Running Out of Space
on Mar 14, 2018 at 4:20:03 am

Hello Bret,

Thank you so much for taking the time to respond. I have seen a number of videos and read a few articles that cover creating a new library on an external drive but nothing in detail for those who made my mistake and later need to migrate all of their assets externally. I have a couple of questions (below)


  • If I choose to drag the library file option, will I still need to delete the original file from my HD?

  • What happens to the Cache files once I consolidate? These files are really big 300GB in my case

  • After the consolidation would I need to delete files from my local drive or is local removal part of the consolidation process? I have heard dragging the file simply makes a copy leaving the original files in place which requires manual deletion.



Thank you sooo much. This community and you specifically are both an invaluable resource. I am going to try your fix as soon as my new HD comes in tomorrow.

John



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Bret Williams
Re: (Large Project) Local Drive Running Out of Space
on Mar 14, 2018 at 5:05:42 am

IF your files are all in the library, dragging it to another drive will make a complete copy and is your best chance of the renders staying linked. You would want to open the library on the new drive and make sure it functions as expected. I would also check that the media is all there. Easiest way to do that is to check the library panel of the inspector. It should report all media types in the library.

If you use consolidate, and the files are in the library, it will move the files to the chosen destination. But you’re probably going to have to rerender.

_______________________________________________________________________
http://BretFX.com FCPX Plugins & Templates for Editors & Motion Graphics Artists
Hang Tag http://bretfx.com/product/hang-tag
Overshoot Text http://bretfx.com/product/overshoot-text/
Outliner http://bretfx.com/product/outliner/
Clock Maker http://bretfx.com/product/bretfx-clock-maker/


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John Easton
Re: (Large Project) Local Drive Running Out of Space
on Mar 14, 2018 at 3:43:05 pm

Hello Bret,

Thank you again for the prompt response. I am awaiting delivery of a 4TB drive to continue the project I will certainly share the outcome.

I have a related move forward media management question. Just doing the math (current state: 6 projects/600GB library size = 100 GB per project). Because I have 50 projects for this engagement even a 4TB won't hold it all. My thinking is that render files, file optimization wrappers, backups, etc. add a lot of bloat to the fcpx file structure. Given this fact, what suggestions might you have for an optimal space management workflow? Once the client approves an individual video, deleting all associated runtime created files for the individual project?

Thank you yet again!

John Easton



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Bret Williams
Re: (Large Project) Local Drive Running Out of Space
on Mar 14, 2018 at 5:12:14 pm

First, turn off background render. If you ever encounter something that needs rendering, select it and choose ctrl+r to render it for playback.

As well, I generally don't transcode (optimize) anything. I usually work with original media. You can always highlight the media in the browser and right click on it and transcode it later. Optimizing isn't just a wrapper, it's a re-compression to ProRes. ProRes 422 can take up to 10x as much space as original h264 based media. If your system can handle it (most i7 CPUs of late certainly can) use original media and switch to better performance in the viewer window instead of best quality and see how that helps playback first vs. transcoding.

That said, if you need more space, and to get rid of transcodes and renders, select the library and choose File>Delete generated library files. There you can choose to delete renders, optimized or proxies. All can be regenerated, so unless you trashed your original camera media after import/transcoding, you'll be fine.

As well, it sounds like you might only have one Library? The general practice is to consider the Library the "project" for a particular job or related series of videos. But even the latter can get very unwieldy if you're working on a series for a year. Trust me, I know. Dealing with that right now. Had to finally break that Library up into smaller Libraries when it reached 2TB. But that's a lesson for another day.

_______________________________________________________________________
http://BretFX.com FCPX Plugins & Templates for Editors & Motion Graphics Artists
Hang Tag http://bretfx.com/product/hang-tag
Overshoot Text http://bretfx.com/product/overshoot-text/
Outliner http://bretfx.com/product/outliner/
Clock Maker http://bretfx.com/product/bretfx-clock-maker/


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John Easton
Re: (Large Project) Local Drive Running Out of Space
on Mar 14, 2018 at 6:28:52 pm

Interesting...

For this particular engagement the source video was not shot by a camera, rather the media is a web video interview (mp4. H.264 codec) captured via a web conferencing tool (Zoom.us). In this instance would native media slow the editing process at all (rendering effects, final output rendering, etc)?

Regarding the number of libraries, I created a single library because each so-called "projects" within the library are all related sharing a lot of the media (graphics, audio, images, bumpers, overlays, etc.). Each of the media assets is tagged/named so locating them has been a breeze. My logic up front was that I would save time by avoiding having to load the same files for 50 some odd individual "projects". I wasn't aware there was potential for the size of the library to grow so much.

John



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John Easton
Re: Outcome
on Mar 16, 2018 at 1:13:22 am

Bret,

I am so happy to share the news that your suggestion to copy the library to an external drive worked flawlessly. The night I received the space limit notice the installed Clean My Mac app, in addition to posting to the forum I ordered next day air a 4TB Western Digital Passport drive from Amazon. I watched several videos outlining the procedure which included information about all of the safeguards and follow-up remediation steps (relinking media files, etc.).

Through my research, I also learned that users can free up tons of space by deleting render and optimized media files if used. I tested the delete generated media option within FCP on the initial bloated file and it went from 550 GB down to 100 or so. Thanks to your suggestions I now have a setup and more optimized workflow. I want to thank you for your empathetic spirit. Your support was a lifesaver.

Kind Regards,

John Easton



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