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Sharing Library and merging metadata.

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Mark Smith
Sharing Library and merging metadata.
on Feb 20, 2016 at 9:27:02 pm

I have a 720 something gig library and I'm in the organization process with that material, which is to say I am screening, favoriting, tagging, keywording, adding metadata, putting clips in proper events. I'd like to make a copy of the library, which resides on a raid, onto a smaller drive so I can take it on the road with me and continue adding metadata and organizing while I'm away on a shoot. I am not going to start any projects with this copy of the library.

If I do this how do I bring the work I've done while away back into my original library ( raid drive0? No media will be added while I work remotely. I'm just adding metadata to existing material.

Is this even possible, and what would I need to do?


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Noah Kadner
Re: Sharing Library and merging metadata.
on Feb 21, 2016 at 5:01:50 am

You can export/reimport XML-that's the simplest way.

Noah

FCPWORKS - FCPX Workflow
FCP Exchange - FCPX Workshops


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 21, 2016 at 12:19:55 pm

Thanks - I thought that might be the option but hadn't had time to test that path. I really didn't want to be wasting my effort or complicating the project in some unnecessary way.

Mark


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Jeremy Garchow
Re: Sharing Library and merging metadata.
on Feb 21, 2016 at 8:19:44 pm

Why not just use the same library?

Work in library at work, take it in the shoot and work on it there, take the library back to work. Work on it at work, etc.

If the media is on separate drives, relink.

I do this often between a SAN at work, and smaller USB drives on the road.


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 21, 2016 at 9:51:10 pm

The main project drive is on a 4 drive raid which is more bulky than I care to travel with considering that I already have all my shoot gear to manage, extra bags etc. I'm at the point of "if I add one more thing to my travel pack something is going to break" hence the idea of copying the library to a small travel drive and working on that since all I am really doing at this point is tagging and bagging as they say .


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Jeremy Garchow
Re: Sharing Library and merging metadata.
on Feb 21, 2016 at 10:06:50 pm

I have a 4TB hard drive that's the size of a deck of cards.

750GBs is easy enough.

This adds virtually no size and or weight to a backpack with a laptop: http://www.amazon.com/gp/aw/d/B00HXAV0X6/ref=mp_s_a_1_1?qid=1456092332&sr=8...


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 22, 2016 at 3:43:33 am

Oh sure but bringing the conversation back around to the original starting point. My original library is on a 4 tb 4 drive raid which is bulky and I don't care to travel that drive. I copied the library to a 2 to drive which is easier to travel and. Will allow me to continue screening and and adding meta data. I just want to be able to bring said metadata that I add while on the road back into the library on the original raid drive since that is what I will use for the edit . A metadata XMLexport from the travel drive after I've added metadata that is then imported into the main library drive seems like a reasonable path.


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Jeremy Garchow
Re: Sharing Library and merging metadata.
on Feb 22, 2016 at 3:55:09 am

XML will duplicate your events and then merging the duped events will dupe metadata. It's much easier to simply pass a library file around.

I propose to simply move the actual library file between your road and other setup. Simply reconnect the library to whatever media location you want.


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 23, 2016 at 6:42:57 pm

I did find another useful tip by Larry Jordan about transferring a library where media is managed to a library where media is external . If I am thinking about this in the right way I could set myself up with a library for this project with 2 media locations, both external and be able have one sit on my desk and the other on a travel drive for remote work . I'll investigate this option further once I get back to my desk.


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 23, 2016 at 10:23:20 pm

THe link now that the Internet is cooperating
https://larryjordan.com/articles/fcp-x-convert-managed-to-external-media


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 24, 2016 at 1:40:09 am

I think waht I seem to be asking for is 2 versions of my media files which are identical copies - one copy of my media files ( all 720 GB) is on small travel drive that I can throw in my backpack and take on the road with for screening purposes and an identical set of media files on my raid drive in my office . The way I am thinking of this is that making the media files external instead of managed and having 2 copies, I could use one library file to whether I am on the road or in my office to open the project and do screening work and then obviate the need to be constantly exporting xml's from either the home or road versions and importing to update organizational work that I have accomplished.

Or maybe I am asking the wrong question and going about this in the wrong way.... Which is yet another question.


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 24, 2016 at 2:04:51 am

So there seems to be plenty of info about sharing FCPX projects which is useful but doesn't answer my question. I'm at the organizational stage of my project screening, favoriting, noting and tagging clips. I want to be able to do this remotely or in my office. Do I keep the library on iCloud or drop box and 2 identical copies of media eternal to the library, one in the office and one in my pocket for when I work remotely?


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Mark Smith
Re: Sharing Library and merging metadata.
on Feb 24, 2016 at 10:33:54 pm

Here is my experiment:

I took a small project file and following the Larry Jordan post converted it from a managed media library to a external library. After that I confirmed that the library/project worked properly.

I copied the folders with the external media to second drive keeping the folder names the same on the second drive.

I ejected drive 1 which is the drive that I established the external media for this particular library on and opened the library which resides on Computer 'A'

I got the message that the media was missing and I was able to point FCPX to drive 'B' where I had copied the folders from drive 'A' and presto- the media is active and I can work with the library / project.

My conclusion is that in theory I could have the library reside in my drop box , have 2 sets of external media which are identical, one for remote work and the other for my office, use the library which resides on drop box and work either in the office or remotely after pointing FCPX towards the media and have one library file that reflects changes made either in the office or remotely.

I am going to do a test with a larger Library to find out what the re linking process gets to be like with a larger library before I fully commit to this route.


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Mark Smith
Re: Sharing Library and merging metadata.
on Mar 1, 2016 at 3:06:50 pm

Having one library file with 2 identical sets of external median mobile and one desktop works. The re linking takes a bit when switching from one external set to the other but it works and allows me to keep my metadata , tagging and bagging up to date and clean.


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Jeremy Garchow
Re: Sharing Library and merging metadata.
on Mar 2, 2016 at 2:39:19 am

Nice work. I routinely work between copies of data sets, and one library. I find this method to be the most reliable. Yes, Relinking can take a little bit, but it's much better than having duplicate metadata, and giant libraries.


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Mark Smith
Re: Sharing Library and merging metadata.
on Mar 2, 2016 at 12:34:17 pm

The media in my library is 684 GB which is spread across a lot of C300 footage, GoPro footage, stills, BMPC footage and Olympus point and shoot video. The media is a real salad. It took about 90 seconds to relink media when switching from one drive to another which I do not consider much of a penalty given that I now have a very portable set of media that I can work with while on the road and a set on a proper raid at my desk that I can switch between without creating a metadata mess. I'm liking this....


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Mark Smith
Re: Sharing Library and merging metadata.
on Mar 14, 2016 at 12:16:44 am

So "something " went off the rails with this experiment. My library file which I keep in dropbox has ballooned to 100-sh GB basically because there is original media now appearing in the Library even though the media locations are set to an external drive. The only thing I can think of that would have caused this media to show up in the library is that at one point when opened the project in the library, some media was off line for some reason. I relinked media pointing to the files on external drive. Is there some reason might have over looked that would have caused the relinked files o be incorporated into the library file which I am purposefully trying to keep small?


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Mark Smith
Re: Sharing Library and merging metadata.
on Mar 14, 2016 at 4:27:01 pm

Seems like some files that exist on my external media drive got sucked into the library which lives in drop box and caused the sudden bloating. I can find the offending files and re-link pointing to the external media and I believe that will solve the bloating library problem. After I do this I can ditch the dupe files in the library ....


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Mark Smith
Re: Sharing Library and merging metadata.
on Mar 14, 2016 at 7:09:41 pm

OK Maybe my last question:

I've combed through my library and re linked all files back to media on my external media drive, with the goal of keeping the library which is stored on a dropbox folder as slim as possible . Done.

Now I want to go into the library folder and delete actual media that is in the library causing bloating of the library folder on dropbox.

Do I - quit FCPX open the finder go thru the library folder manually deleting each instance of actual media files I find in the library and then empty trash, OR is there some way cooler way to do from inside fcpx..?


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Jeremy Garchow
Re: Sharing Library and merging metadata.
on Mar 14, 2016 at 7:17:45 pm

Normally, to get the media out of the library, you select the library, choose File > Consolidate Library Files > click the Optimized and Proxy boxes, click 'OK" and choose a destination.

Since you have already relinked the media, all of your media should be out of the Library and replaced with symlinks to the external media.

Jeremy


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Mark Smith
Re: Sharing Library and merging metadata.
on Mar 15, 2016 at 12:24:03 am

Its funny. I thought I went that route- consolidating files out of the library to my media drive but received the opposite effect where the library ballooned. It could have been a mousing and clicking error since I'm a little green here.

In any case, since I relinked files to my media drive the library has been reduced to 3% of its former size as if by magic . Now if I can get dropbox to sync across all my computers, life will be better.


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Jeremy Garchow
Re: Sharing Library and merging metadata.
on Mar 15, 2016 at 12:56:35 am

Maybe you consolidated IN instead of out?

I also should have mentioned to move your cache, and that can be done by selecting the Library, checking out the inspector and click "modify settings" and choose a different cache location outside of the Library.

Fcpx will ask you to keep all the files or just the ones you're currently using, and you can make the choice on what's best.


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Mark Smith
Re: Sharing Library and merging metadata.
on Mar 15, 2016 at 10:22:44 am

[Jeremy Garchow] "Maybe you consolidated IN instead of out?"

Both the Cache files and the media files are outside the library which is what I want. I might have consolidated 'in' by mistake though I thought I was consolidating in the other direction. I wish there was something like a flight at a recorder for FCPX in situations like this so I could go back over the keystrokes and choices i made and learn something from my errors.

It all seems to be patched up just fine now after a comb through the clips to find the random ones that were stored inside the library and relink to external media.

I do like the way the Library cleans itself up after re linking clips to external media. I thought there would be a extra step to actually go thru the library and delete the clips that had wound up in the library by accident but once I relinked, the media clips inside the library disappeared. Boom.


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