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Copy a Project and referenced media to another drive

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Adam White
Copy a Project and referenced media to another drive
on Oct 22, 2014 at 2:39:07 pm
Last Edited By Adam White on Oct 22, 2014 at 2:49:34 pm

The updated library model for media management in FCPX was a big step forward, but there is one specific scenario that has cropped up a couple times which I'm hoping I might be able to get some advice on.

In the past with FCP7, when I have needed to send a sequence out for grading - instead of copying ALL of the project's media to another drive, I use the Media Manager tool to only COPY the referenced media in the final cut. This was obviously a time saver and also meant I could be 100% sure that nothing would be offline.

I know, that with FCPX, if all of your media has been managed by the software (and thus, copied into the library file) - if you then copy your final sequence (or in the new terminology, "project"), into another library on another drive, the media will be copied along with it (am I right so far?).

However, there have been times where media has not been managed in this way...I always keep the folder structure for any project organised in a standardised way for consistency (and efficiency) at the Finder level, so I had not really wanted files to be moved outside of that. Choosing to work in this way seems to mean you lose the privilege of FCPX bringing the media from a copied sequence with it when you paste it in a new library...the pop-up appears asking if you want to copy the referenced media but also says that "external files will be left where they are".

Is there a way around this without having to let FCPX move all of your media into the Library file from the get-go?

It would be better if there were a simple option, as in FCP7, to COPY a sequence and it's media onto another drive, regardless of whether the media is external or located/managed within the library file.

Maybe there is some option for this that I have missed...I'd be grateful for any insight.


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Bret Williams
Re: Copy a Project and referenced media to another drive
on Oct 22, 2014 at 3:10:45 pm

Yes. You have to do it in two steps. Copy to the new library as you said. External media will remain external. So yes, both projects will link to the same external media folder(s)s.

Highlight the new library. Go into the library properties inspector palette. Click modify settings and choose from the media pulldown where you want your files to reside. Click ok and back in the inspector choose consolidate. It will copy all the external files to the new location you have chosen.

HOWEVER - you WILL lose all your custom folder organization.


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James Ewart
Re: Copy a Project and referenced media to another drive
on Oct 22, 2014 at 3:27:17 pm
Last Edited By James Ewart on Oct 22, 2014 at 4:27:21 pm

This is where I am thinking it's a cool idea to delete all the media in the relevant Event because it only actually trashes what is not in the timeline.

So it's an instant tidy up isn't it? Having copied the Event to a New Library, delete everything. Empty trash. Bingo.

Is that brilliantly simple solution or fundamentally dumb?


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Adam White
Re: Copy a Project and referenced media to another drive
on Oct 22, 2014 at 3:27:52 pm

Thank you Bret! Greatly appreciate your advice on this...I couldn't find a way to achieve this anywhere else online.

This is going to save me endless amounts of time and frustration.

As part of a future upgrade, some kind of option to the limit the copied media to within specified "handles" (i.e. only copy the portions of clips used in the sequence plus a handle of 2 seconds) would be even better some point down the road (I won't hold by breath) but for now this method will work great.

And it's not really a problem to lose folder structure on the secondary drive being sent out, so this is the perfect solution.

Thanks again, I owe you a pint!


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Jeremy Garchow
Re: Copy a Project and referenced media to another drive
on Oct 22, 2014 at 3:30:36 pm
Last Edited By Jeremy Garchow on Oct 22, 2014 at 3:32:08 pm

Nevermind, I'm an idiot.


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Craig Alan
Re: Copy a Project and referenced media to another drive
on Oct 27, 2014 at 1:08:17 am

You can delete your last post.

Mac Pro, macbook pro, Imacs (i7); Canon 5D Mark III/70D, Panasonic AG-HPX170/AG-HPX250P, Canon HV40, Sony Z7U/VX2000/PD170; FCP 6 certified; FCP X write professionally for a variety of media; teach video production in L.A.


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Robin S. Kurz
Re: Copy a Project and referenced media to another drive
on Oct 22, 2014 at 3:44:28 pm

[Adam White] "As part of a future upgrade, some kind of option to the limit the copied media to within specified "handles""

You can actually... if you use "Clip Exporter". Only then you lose the FCP X project, but could have it create an AE project etc. etc. depending on where it's going to be graded.

I'm thinking that the trimmed media thing isn't at the absolute top of Apple's list, no, seeing what the ¢ to GB ratio is nowadays. But who knows.

____________________________________________________
Deutsch? Hier gibt es ein umfassendes FCP X Training für dich!


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Bret Williams
Re: Copy a Project and referenced media to another drive
on Oct 22, 2014 at 7:22:56 pm

It's always been an issue with long gop media in other apps too like Premiere too. I think they may have it now though. And in FCP 7, well, it didn't even support long gop for the most part, and if I remember correctly, the few long format gop formats it did support, didn't get clipped to handles. It was easy to clip off pro res or dv. But other formats would have to get sent through the compression wringer again, taking lots of time and losing quality.


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Craig Alan
Re: Copy a Project and referenced media to another drive
on Oct 27, 2014 at 1:19:47 am

Bret, Just to be clear, not that you haven't been: If you create a new library, and then copy a timeline (project) to it, then the new library will only consolidate media that is used by the timeline (project) you copied over to it? If so, will the consolidation move the used media of the project out of its original location (or will it copy the media from its original location). If it moves it, it will mean that the project in the original library will have media go off line? Correct?

Hope that's clear cause my head is spinning.

Mac Pro, macbook pro, Imacs (i7); Canon 5D Mark III/70D, Panasonic AG-HPX170/AG-HPX250P, Canon HV40, Sony Z7U/VX2000/PD170; FCP 6 certified; FCP X write professionally for a variety of media; teach video production in L.A.


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Bret Williams
Re: Copy a Project and referenced media to another drive
on Oct 27, 2014 at 1:20:57 am

Copy.


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Craig Alan
Re: Copy a Project and referenced media to another drive
on Oct 27, 2014 at 1:47:20 am
Last Edited By Craig Alan on Oct 27, 2014 at 1:50:06 am

Copy just the used media. Cool. Great tip. I can see using this late in the game to clean things up when a project is done and there is no great need to archive unused media.

Also:

I'm dealing with a similar issue. I want to travel back and forth home/work with a project that is growing in size - over 2 TB so far.. I use unmanaged media stored in organized folders. I have a set of labeled folders of P2 card copies. These are ingested into a Media folder and the library references the media folder.

If both computers have copies of the P2 cards and they are labeled the same, could I travel with just a copy of the latest project file on a flash drive and have both computers open the same edited version of the FCP X project?

Mac Pro, macbook pro, Imacs (i7); Canon 5D Mark III/70D, Panasonic AG-HPX170/AG-HPX250P, Canon HV40, Sony Z7U/VX2000/PD170; FCP 6 certified; FCP X write professionally for a variety of media; teach video production in L.A.


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Bret Williams
Re: Copy a Project and referenced media to another drive
on Oct 27, 2014 at 2:03:36 am

Lately I've been working with a producer in a similar fashion. We both have the same media on our systems. The producer is roughing, and I'm finishing. She just sends me XMLs of the latest sequences. I import those and since the media is already in my library, it sees it and never have to relink or do anything. If she happens to import a new shot, she'll bring it or dropbox it. The nice thing about the XMLS is there's no need to create a new library without media in it. The XML is super small by default because it contains no media. By exchanging XML she could work In her system with managed media and I could use external, or a mix of the two.


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Craig Alan
Re: Copy a Project and referenced media to another drive
on Oct 27, 2014 at 3:04:25 am

I'll look into Fcp x XML but have no experience.any gotchas. Or look out fors. It's easy for me to bring home the p2 cards from each shoot. Do the folders have to be identically named in the finder and in fcpx?

Mac Pro, macbook pro, Imacs (i7); Canon 5D Mark III/70D, Panasonic AG-HPX170/AG-HPX250P, Canon HV40, Sony Z7U/VX2000/PD170; FCP 6 certified; FCP X write professionally for a variety of media; teach video production in L.A.


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James Ewart
Re: Copy a Project and referenced media to another drive
on Oct 31, 2014 at 2:35:10 pm

Have you tried the Ripple "Transfer Library" system for such workflows instead of XML?

Seems to make a lot of sense.


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Robin S. Kurz
Re: Copy a Project and referenced media to another drive
on Oct 27, 2014 at 8:52:20 am

[Bret Williams] "the few long format gop formats it did support, didn't get clipped to handles."

You remember correctly. And that's my guess why it hasn't been (and most likely never will be) implemented. Since I'm guessing the vast majority of media nowadays will be Long GOP of sorts and FCP understands them natively (unlike 7). They are therefore "untrimmable" and that would only confuse things if the option were available (especially for novice users) and then didn't actually work after all because of it. And even if it did, it would take an inordinate amount of time to actually do it with that kind of footage. So I see no advantage outside of maybe a few exceptions with very small projects. But if they're small, why even bother? :)

[Craig Alan] "there is no great need to archive unused media."

You can of course simply filter the event by "Unused", select all and ⌘-DELETE. Same result, less steps.

____________________________________________________
Deutsch? Hier gibt es ein umfassendes FCP X Training für dich!


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Craig Alan
Re: Copy a Project and referenced media to another drive
on Oct 28, 2014 at 4:44:53 am

[Robin S. Kurz] "ou can of course simply filter the event by "Unused", select all and ⌘-DELETE. Same result, less steps."

Will this approach shrink the size of the library and support files, thus saving storage space?

Also will the unused filter work on unused portions of clips or only whole clips?

Mac Pro, macbook pro, Imacs (i7); Canon 5D Mark III/70D, Panasonic AG-HPX170/AG-HPX250P, Canon HV40, Sony Z7U/VX2000/PD170; FCP 6 certified; FCP X write professionally for a variety of media; teach video production in L.A.


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Robin S. Kurz
Re: Copy a Project and referenced media to another drive
on Oct 28, 2014 at 8:36:16 am

[Craig Alan] "Will this approach shrink the size of the library and support files, thus saving storage space?"

If by "support files" you mean render, cache etc. files, then no, of course not. Those you can delete separately as needed. It will simply delete either the actual clip out of the library, if it's managed, or simply it's alias that leads to the original, if external.

[Craig Alan] "Also will the unused filter work on unused portions of clips or only whole clips?"

Any unused clip, whole or portion. If any (other) PORTION of a given clip is being used in the active project, then merely its reference in the event is deleted (which can be restored with a match frame if needed).

- RK

____________________________________________________
Deutsch? Hier gibt es ein umfassendes FCP X Training für dich!


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Craig Alan
Re: Copy a Project and referenced media to another drive
on Oct 29, 2014 at 3:14:56 am

Thanks. At some point I will need to clean out the raids we are using and these tips will make it asier to back up stuff worth saving.

Mac Pro, macbook pro, Imacs (i7); Canon 5D Mark III/70D, Panasonic AG-HPX170/AG-HPX250P, Canon HV40, Sony Z7U/VX2000/PD170; FCP 6 certified; FCP X write professionally for a variety of media; teach video production in L.A.


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