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Protocol for Backing up work in FCPX 10.1.1

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Jack Niedenthal
Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 1:44:04 am

I just upgraded from FCPX 10.0.9 to 10.1.1.

Before, when I would finish working on a project or adding event files, I would close FCPX, open a second external hard drive, and then copy any new project or event files onto the second hard drive into the identical FCP EVENTS or FCP PROJECTS folders.

Now there are only single LIBRARY files. Some of my LIBRARY files are huge (800 GBs) and they aren't broken into single events or projects files like in 10.0.9.

My question is, what is the best protocol to follow to back up files in 10.1? Or do I have to copy the huge LIBRARY of the project/event each time I backup to the second external hard drive?

Jack Niedenthal
Microwave Films of the Marshall Islands
http://www.microwavefilms.org
http://www.microwavefilms.org/Crickets.html
iMac i7 using Mavericks 10.9.x, HPX 170 using only one 64GB card
I live on an island in the middle of the Pacific, YOU are my only resource.


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Bret Williams
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 2:21:52 am

Since 10.1 is already backing up your library data every 15-20min, you could just keep your media external, and just restore the library from the backup, then relink the media if there's an issue.


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Jack Niedenthal
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 2:32:20 am

Thanks, Bret. I guess what I may be asking then is how would I make a backup of the external drive that holds my media (my libraries are also on that external drive)? So, since my media is stored on an external drive, I also want to back that up in case that external drive dies...

I was able to do this very easily before because of the way FCPX had broken things up, now it is all in one big file... Do I make any sense?

Jack Niedenthal
Microwave Films of the Marshall Islands
http://www.microwavefilms.org
http://www.microwavefilms.org/Crickets.html
iMac i7 using Mavericks 10.9.x, HPX 170 using only one 64GB card
I live on an island in the middle of the Pacific, YOU are my only resource.


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Bret Williams
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 3:11:23 am

Why not just make a duplicate library on another drive? At the end of the day, mount both libraries, and drag all the new files from the library to the duplicate backup library. Also drag over any new project versions. Doing exactly what you did before in the finder, just doing it within X now. Actually even simpler.


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Jack Niedenthal
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 3:15:37 am

Thanks, Bret. Should the libraries have different names? For example: FilmStar on the main external drive and then FilmStar1 on the other drive? Would FCP get confused if they had the exact same name (or would I get confused?)

Jack Niedenthal
Microwave Films of the Marshall Islands
http://www.microwavefilms.org
http://www.microwavefilms.org/Crickets.html
iMac i7 using Mavericks 10.9.x, HPX 170 using only one 64GB card
I live on an island in the middle of the Pacific, YOU are my only resource.


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Bret Williams
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 3:19:48 am

Libraries are like other NLE projects. So yeah, I'd add - backup to one just for my own sanity. But you don't have to.

Definitely don't have to with events. Every project.. Er.. Library I work on has 2 events. One called Media, and one called sequences.

I hate that name, Library. I've never bidded on a library.


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Jack Niedenthal
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 3:26:05 am

Thanks, Bret, for the ideas. Sorry, but I would rather ask questions before I start moving things around.

Okay, so I work all day on FilmStar. Then, at the end of the session, I open FilmStar1 from the other external drive. In FilmStar I have added some media and worked on a project. Do I simply drag the new media to FilmStar1 and it will copy it and not move it? And if I drag the project with the same name from FilmStar to FilmStar1, will it replace it?

Jack Niedenthal
Microwave Films of the Marshall Islands
http://www.microwavefilms.org
http://www.microwavefilms.org/Crickets.html
iMac i7 using Mavericks 10.9.x, HPX 170 using only one 64GB card
I live on an island in the middle of the Pacific, YOU are my only resource.


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Bret Williams
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 3:40:42 am

Library to library is always a copy. I hope it wouldn't replace your project! Hopefully it would increment it with a number or something. Do you not have different project versions or some way of keeping track of versions? For example I don't use snapshots. I just keep duplicating a project. Usually after a client export. I just keep calling it (project name) v1, v2, v3, etc. so for me Id just be copying over any projects that don't exist yet on the backup.

You could do that with media too. Have a folder or keyword collection for each days imports. When you copy over the media, it should take keywords with it, so perhaps a keyword collection would be the simplest thing.

This is all just from basic playing around though. Maybe Jeremy will chime in. I have my libraries on a raid 5, and X is backing up my libraries (just the data) to my internal. Any camera footage is always on some other drive before it comes to the raid, so that's backed up. AE projects are auto saved to the internal too. I suppose if the RAID went down it could be a pain in the butt, but not catastrophic.


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Jack Niedenthal
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 4:11:06 am

Thanks, Bret. That gives me enough info to do what I think I need to do.

Jack Niedenthal
Microwave Films of the Marshall Islands
http://www.microwavefilms.org
http://www.microwavefilms.org/Crickets.html
iMac i7 using Mavericks 10.9.x, HPX 170 using only one 64GB card
I live on an island in the middle of the Pacific, YOU are my only resource.


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Helge Tjelta
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 5:26:48 am

Hi Jack, also remember to use my app called X-wiper to clean up you library before archiving or just as a regular cleanup tool.

It will delete renders, proxies, transcoded and shared files. You choose what to delete. And One-button, all are gone, freeing up a lot of GB's in your libraries.

check it out at:

http://tiny.cc/1wr47w

Helge


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Jack Niedenthal
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 5:25:03 am

One final question (I hope). Is everything, all the media I imported such as clips, etc., all contained within the separate libraries? I guess I am asking this because after the conversion from 10.0.9 I see that I have "Old Final Cut Projects" and "Old Final Cut Events." If I toss that stuff, that I see is not hogging up my hard drive, will anything be lost with it? Or should I just hang onto it?

I used the Event Manager X technique of conversion from 10.0.9 to 10.1.1 and set up individual libraries for each of my projects: http://www.philiphodgetts.com/2013/12/upgrade-your-events-and-project-to-fc...

To use my example from before, I assume the FilmStar Library has everything I need in it for that project and the events contained in it, so if I back up that library to another external drive that will have all that I need should the other drive fail assuming I continue to update it as I work on the project?

Jack Niedenthal
Microwave Films of the Marshall Islands
http://www.microwavefilms.org
http://www.microwavefilms.org/Crickets.html
iMac i7 using Mavericks 10.9.x, HPX 170 using only one 64GB card
I live on an island in the middle of the Pacific, YOU are my only resource.


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Bret Williams
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 6:02:04 am

If the media is all internally managed then yes, the duplicate would be all you need. But of you're like me you also have AE, motion and PS projects and their media to backup as well.

Just to be sure, you can always highlight the library and choose to consolidate library files. Then choose to put the media IN the library in the pulldown. Any files that are external will be copied. Like the organize command pre 10.1. External files would be any that you chose to "leave in place" upon import.

The "old" folders can be deleted if you've determined that the converted versions are ok. I've still hot mine. They do stand alone. Nothing should be linking to them.


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Johnny Robinson
Re: Protocol for Backing up work in FCPX 10.1.1
on Jan 27, 2015 at 5:19:04 pm

I have had the same question for months. It's unbelievable how hard it has been to find the answer. This has been VERY helpful.
However before I try this, I need some clarification.
So I have a similar situation. 2 external drives. One is the active, the other the backup. Half TB of media in the bundle. I work on it every day and want to back up my edit decisions and any new imports without duplicating the whole thing.

When you say drag over...is this in Finder or in FCP?
Can I open 2 Bundles at the same time in FCP10.1 like I did projects in FCP7?
Or do I do the "Show Package Contents" thing on the bundles and drag contents?

Also what specifically am I dragging over?

Here's the third wrinkle. I need to learn to do this without any backup software like carbon copy. Why? because I teach a video class and I have to pass this on to the kids in the lab where they have no backup application.
Thanks,
Johnny

Johnny Robinson
Johnny@johnnyrobinson.com


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Aindreas Gallagher
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 2:45:38 am
Last Edited By Aindreas Gallagher on Feb 28, 2014 at 1:15:16 pm

I think apple walking all this back is going to be the longest recorded walk back in human history.

somewhere at the end of it there are going to be external render and proxy files.
because it is completely pointless to have them like ten ton dead weights in the project file.

based on the event/project walk back, expect ejecting render and proxy from the library file around early 2016.

then by around 2017 - there will be a project/library file comparable to what they had in 1999.
and then cupertino can finally focus on audio handling going forward.

*edit: ignore this guff - post was originally in the debate forum.

http://vimeo.com/user1590967/videos http://www.ogallchoir.net promo producer/editor.grading/motion graphics


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Mark Smith
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 3:00:55 pm

I think It would be helpful if there was a flow diagram describing the back up process with the proper terminology. I'm not exceptionally ignorant when it comes to this stuff, but we are visual folks working in a visual medium and one picture is worth many words. A flow chart to go with the apple white paper would be amazing.


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Jack Niedenthal
Re: Protocol for Backing up work in FCPX 10.1.1
on Feb 28, 2014 at 10:14:35 pm

Here is what I am doing for backup (Thanks to all who helped me by posting their thoughts and ideas).

The data backup found in FCPX preferences is on my iMac's hard drive (takes up very little space).

All of my Libraries (media, clips, etc) are stored an an external hard drive (1).

I copied all the same Libraries over to another external hard drive (2). (same names, I just dragged and dropped). I then keep external hard drive (2) turned off because I intend to backup only at the very end after the work is done and I have closed FCPX.

At the end of the day, after I work on a project, I use Carbon Copy Cloner to back up that particular Library from external hard drive (1) to external hard drive (2). Very fast and works great. This way if external hard drive (1) completely craps out--my biggest fear--I won't miss a beat. You can even schedule CCC to backup as you work but that would mean leaving both drives on at all times, not sure if this would slow things down, which is why I decided not to do it.

Jack Niedenthal
Microwave Films of the Marshall Islands
http://www.microwavefilms.org
http://www.microwavefilms.org/Crickets.html
iMac i7 using Mavericks 10.9.x, HPX 170 using only one 64GB card
I live on an island in the middle of the Pacific, YOU are my only resource.


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tony west
Re: Protocol for Backing up work in FCPX 10.1.1
on Mar 1, 2014 at 3:23:53 pm

Almost exactly the way I am doing it Jack.

I tend to unplug that 2nd external drive after a backup to protect myself in the event a power surge hits the main computer and the 1st external drive.


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Brett Sherman
Re: Protocol for Backing up work in FCPX 10.1.1
on Mar 1, 2014 at 3:10:43 pm

[Aindreas Gallagher] "somewhere at the end of it there are going to be external render and proxy files.
because it is completely pointless to have them like ten ton dead weights in the project file."


I agree with this. They walked halfway back, which has created the problem you describe. There is no way to contain the project in a small file that easily placed on your system drive or sent via internet. Each library should have a Media folder designation where it stores imported media, renders and transcodes. This would organize external media - right now it's the wild west.

I think there was another way they could have gone which was to keep the same event/project structure but make external media easier and allow you activate/deactivate projects and events. If a project used an event that was inactive it would automatically activate it. This would have worked better for me. But, I'll take the library structure - especially if they allow external renders and transcodes.



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Dave Brandt
Re: Protocol for Backing up work in FCPX 10.1.1
on Mar 2, 2014 at 3:42:57 am

I use sync folders pro.
I have a project folder on my working drive. In it is everything related to the project, graphics, after effects, scripts etc. and my fcpx library with all media in it.
At the end of the day I sync this folder to another folder on the raid. It only copies the changed or added files, and I have an exact copy of my working folder on my raid.
Sync folders pro can see into the fcpx library and only copy changes and new files, projects, render frames etc. and is very fast.

Hope that helps
Dave

http://www.BrandtStudios.ie

Macbook Pro Retina 15" i7 2.7 16GB Early 2013
PC i7 32GB Self Build
FCPX LogicX Adobe CC Vegas 12 Nuendo 4


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