We're looking at setting up CatDV as our media asset tool to help get our 100's of TBs of content organized and under control so we can find and leverage our assets without spending tons of time searching.
It seems like it can be really complicated to configure and easy to mess up, so before we go through and configure everything, I was wondering if anyone has any feedback on best practices and lessons learned with regards to setting it up.
For example, when ingesting media, what would you set the folder structure to like to keep things from becoming a mess? Should we use a watch folder and let the MAM ingest and move the media to it's own folder structure, or should we ingest and store into a folder structure with the date or subject matter?
I've also heard recommendations about setting up a controlled vocabulary / keyword list so mis-spellings are minimized and everything is standardized. Which keyworld lists have you used and how has it worked out?
It also seems like making life easier on the person doing the ingesting / logging will help make sure fields get filled out without having 100 required fields. To me, it seems like having a "if you choose yes, then show these metadata choices" style logical hierarchy makes sense. What ways have you found to make things easier and better for ingest?
What are some other pitfalls or things you've learned with your MAM deployment after using it for a while? Is there anything you would do differently if you had to set it up from scratch again?