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Rob Duncan
Mac Powerpoint 2011 forces presenter mode
on Nov 23, 2010 at 5:00:51 pm

Just had my first experience with mac:office 2011, and can confirm the following:

If you:

1) take a Macbook Pro and set to 'mirror'
2) Load Powerpoint 2011
3) Press either 'Play' or 'Presenter Mode' (same behaviour results)
4) Powerpoint forces the computer into dual-screen (non-mirrored) mode, and plonks the presenter view onto one of the screens.

Yes, there is an option at the top of the presenter screen to 'swap display', which will flip the two outputs, but there is no option that I can see to present in mirror mode.

This is completely non-nonsensical. Presenter view is not new to Powerpoint:mac, indeed it has been part of Powerpoint since 2004.

It's always been an option to turn it on. Why is there now no option to turn it off?

Changing the screen output without an option to disable it can cause projectors and scalers to lose their alignment, and can lead to huge headaches in AV staging production.

Anyone here experience this issue, or have a solution/workaround?
Tried to file a bug with MS, but came up against a payment window. Not really willing to pay $99 for the opportunity to ask them for a solution.

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA


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Rob Duncan
Re: Mac Powerpoint 2011 forces presenter mode
on Dec 7, 2010 at 2:49:52 pm

Alright, I have been educated in the way of Microsoft.

Turns out, they have a 'Slide Show' menu in the menu bar, and ANOTHER 'Slide Show' menu in the ribbon interface they love to talk about (it's the sub-menu underneath the usual Mac menu bar).

Turns out that in each of these 2 'Slide Show' menus are different options.

1) open the ribbon 'Slide Show'
2) on the right is an option to present cloned (or mirrored), or with the presenter display.

NOTE: this option does not appear in the Preferences, 'Set up show' dialog or the real 'Slide show' menu, like you'd expect.


In case you're curious,

"The Ribbon is part of the Microsoft Office Fluent user interface [and] is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups."

Like putting the 'Master Slides' under 'View' instead of 'Design'

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA


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Phil Senger
Re: Mac Powerpoint 2011 forces presenter mode
on Dec 8, 2010 at 5:33:16 pm

Count on Microsoft to "Make it easier" Ya right!
Thanks for the tip Rob, luckily most of my Mac clients use Keynote, haven't had the pleasure of Office 2011... yet

Phil Senger

SW Audio+Visual
Vancouver, BC
http://www.sw-online.com


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Rob Duncan
Re: Mac Powerpoint 2011 forces presenter mode
on Dec 8, 2010 at 6:11:54 pm

Well, one side-effect of forcing Presenter View even when the computer is Mirrored (or Cloned in PC-speak) will be that more and more presenters will insist on having their presenter notes visible on confidence monitors, etc.

Goodbye laptop playback.

We've had good success loading a Mac Mini with dual-boot capabilities and using it's dual outputs to send both presenter view and presentation view out simultaneously using Powerpoint Windows, Powerpoint Mac and Keynote.

R.

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA


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Andy Stinton
Re: Mac Powerpoint 2011 forces presenter mode
on Jan 13, 2011 at 1:26:42 pm

Rob discovered this on a show just minutes before a presenter shows up who actually had not ever used Office 2011...Oh the joys of talent:(

Andy Stinton
Corporate Video
Live & Stage Events
Business Practices


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Anne Taylor
Re: Mac Powerpoint 2011 forces presenter mode
on Sep 14, 2011 at 9:26:53 pm

So I am having the problem of the switched screens, but it only happens when I am hooked up to my projector. When I disconnect, I can see my presenter view just fine, but as soon as I connect to the projector, it switches.
I do not know how to access this mysterious "ribbon". How do I get to this sub-menu underneath the usual Mac menu bar?
Any advice?


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donald smith
Re: Mac Powerpoint 2011 forces presenter mode
on Feb 21, 2011 at 4:05:52 pm

Hello Rob, Donald Smith from Scotland here. I am trialing the Mac version of office and have come across the same problem with PowerPoint.

I have found the two menus as you say, but no method to switch on mirroring on either. The Microsoft help system explains something that is physically 'not there' in the menu structure.

How did you manage to resolve the issue in the end. I just want to show 2 full screen presentations on two screens.

Regards

Donald Smith


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Rob Duncan
Re: Mac Powerpoint 2011 forces presenter mode
on Feb 25, 2011 at 3:49:03 pm

I'm not sure. On my screen, selecting 'Slide Show' on the ribbon menu gives me a set of icons on the right, like this:



I haven't checked this without a secondary monitor attached yet, as I'm currently in show. Perhaps the option doesn't show unless the 2nd screen is attached?

The default is presenter view, and selecting 'Mirror Show' will switch the computer into the mode you want when you play the slide show. [Cmd-Enter] to play from current slide or [Cmd-Shift-Enter] to play from the start.

Rob.

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA


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Jim Manger
Re: Mac Powerpoint 2011 forces presenter mode
on Mar 22, 2011 at 1:40:57 pm

I am at an event where the presenter has his new MacBook Air running PowerPoint 2011. The mirror icon does not appear anywhere except in the help. The screen is so small he needed to mirror but was not able to. The second screen was attached (had to restart since detect displays didn't work). I feel like Microsoft is laughing at me. Another substandard software release to drive everyone crazy.


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Marco Scala
Re: Mac Powerpoint 2011 forces presenter mode
on Mar 21, 2012 at 1:05:00 pm

Rob!!!
You saved me from nerve crisis!! I hate this new "ribbon" interface MS adopted for its Office Sw, and the stupid thing is that I couldn't find the icons on the right because of the reduced resolution of my macbook plugged into the external projector!

Now I can do slideshows both to attender in a room (with projector) AND to remote audience with WebEx!!!

Marco


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Mathew Slack
Re: Mac Powerpoint 2011 forces presenter mode
on Jul 5, 2011 at 5:53:30 pm

All,

Found the solution to this while working an event last night. On the MAC version of Office 2k11 Make sure you resolution is something widescreen or stretched (1440x900), only when this resolution is up select slide show in the ribbon (the line of "short cuts" between the design area and the file menus at the top). ONLY when you have a wide screen resolution selected was I able to reveal the Mirror displays / Presenter view icons (under slide show ribbon, right hand side). Click Mirror displays and it will stay persistent after reboots, different files, etc.

Thanks,

Mathew Slack
PSAV Presentation Services
Whistler, Canada


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Rob Duncan
Re: Mac Powerpoint 2011 forces presenter mode
on Jul 5, 2011 at 6:09:44 pm

Yeah, Matt you're right. If you are running Powerpoint:Mac in a less than fullscreen environment, there are likely hidden ribbon options off to the right.

Of course, there are no visual indications that you're missing anything, so you could be banging your head against the keyboard for a while. Don't worry: this behaviour is consistent across Excel and Word, so if you're wondering why you can drop down the box border selector in Excel, it's because MS has efficiently streamlined your workflow.

Even more tricky? The icons and items pop on and off quite dynamically in Excel and Word, so you don't just lose the right-most icons, but whichever icons the UI staff at MS felt were least important to them.

My only advice? Click the 'maximize' button whenever you feel frustrated. Just don't ask me to explain why the box border selector is in the 'Font' sub-ribbon of the Home ribbon.

Rob.

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA


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Paul Walsh
Re: Mac Powerpoint 2011 forces presenter mode
on Nov 1, 2011 at 4:37:11 pm

A THOUDAND THANK YOU's !

I'm quite a newbie using my Mac on shows & encountered this problem just today. Thank heavens for Guru's who show the way when Microsoft obfuscates the most important things ...


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Bruce McFadden
Re: Mac Powerpoint 2011 forces presenter mode
on Jul 11, 2011 at 2:57:27 am

When I hook my MBP to my TV via an HDMI cable and run a PowerPoint in Presenter mode things are seemingly backwards. The presenter screen appears on the TV and the PwrPnt presentation itself appears on the computer. Shouldn't it be the other way around?

I've fiddled with both slide show menus and tried every I can think of to reverse the screens. The swap display button is on the TV and the cursor in on the computer screen. How can I get to see the presenter screen on my computer and have the presentation on the TV?

Is there a shortcut key combo for swap display? Thanks


BCMCF


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Rob Duncan
Re: Mac Powerpoint 2011 forces presenter mode
on Jul 11, 2011 at 7:03:04 am

Hi Bruce,

If your displays are *not* mirrored (ie. you see different images on each screen when *not* presentation mode), select:

Apple > System Preferences > Displays > Arrangement; Mirror Displays is unchecked

Then inside Powerpoint, select:
Slide Show (either Ribbon or Menu) > 'Set up show...' > Screen
Then select the screen without the white bar.

If you are mirrored, turn off mirroring first, or you it won't show you 2 screens in the 'Set up show...' dialog.

Alternately, while you are in the presentation mode, move your mouse pointer to the extreme right of the laptop screen, and it should 'appear' on the left side of the TV screen (wiggle it around a bit in case it gets stuck in a corner. From there you can click the 'switch displays' button.

Good luck!
Rob.

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA
http://roki.ca/me


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Sarah Gates
Re: Mac Powerpoint 2011 forces presenter mode
on Jul 16, 2011 at 12:24:24 am

With regard to the presenter mode in 2011, I've just run face-first into a new (to me) problem with it. In 2008, the last version of office we used in house, presenter mode included a nice, sizable sidebar with thumbnails. For something like supertitles for an opera (my current challenge), this was exceedingly handy, especially in a show where the performers are prone to some... skipping about, shall we say? In this latest version, we seem to be restricted to a dock-style bar at the lower edge, collapsing when not moused over. Has anyone had any luck resizing or even locking that thumbnail bar in place? In order for it to be useful, as the old one was, it would be really handy if it were locked, resizable and multitouch scrollable - all things the old sidebar did well, and things I have had no luck convincing 2011 to do for me.


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Gery Magalong
Re: Mac Powerpoint 2011 forces presenter mode
on Jan 21, 2013 at 4:32:10 pm

Have you found a way to re-size the thumbnail bar yet?
Thanks


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Joseph Getchel
Re: Mac Powerpoint 2011 forces presenter mode
on Jul 16, 2012 at 5:57:38 pm

So, what I want to do with PowerPoint is to totally turn OFF Presenter View, and return to the way of displaying that is available in the Windows (2010) version.
I need to be able to type changes into a screen as that screen is displayed on the second monitor. This used to be easy before presenter view. And, no, mirror displays is NOT what I want/need.
I want the old way of displaying back - or at least make it like the Windows version where I can toggle Presenter View on or off with a checkbox on the ribbon.


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Rob Duncan
Re: Mac Powerpoint 2011 forces presenter mode
on Jul 17, 2012 at 3:22:18 pm

What you're describing is a feature of MS Office for PC, but I don't think was ever possible on the Mac platform.

If you selected 'display on 2nd monitor', but unselected 'use presenter view', you can edit the slides live on Powerpoint for Windows. I don't believe that the Mac version was ever able to keep the edit screen live while presenting on the other.

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA
http://roki.ca/me


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Mark Winiarski
Re: Mac Powerpoint 2011 forces presenter mode
on Aug 26, 2013 at 9:20:19 am

I know it's a bit old, but as somebody who is suffering from this problem as well!
I thought i needed to chime in and say this is incorrect. back in the previous version prior to 2008, there is a version called officeX ( I'm not selling my copy or my iBook(s) ). which unfortunately is only PowerPC and it will not work on Intel Macs. but to come back to the point, it operated just like the Windows equivalent. the only downside is there was no "task bar" to switch between running "app" Windows, however there is third-party software to switch between the running "app" Windows. and the OS X dock is an applications switcher and is not a "app" window switcher.

somewhere along the lines they came out with a Intel version that had a checkbox in the preferences?
however it is nonexistent as to what version it was.
as soon as they hit their fun with the ribbon there was a brief version of fun that had a really nice and functional ribbon ( 2007 on win, Mac ??? ), and then came another plunder and pillage and it was gone and replaced with a unorganized ribbon of mass!!!!!!!!!!!!


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Michael Polda
Re: Mac Powerpoint 2011 forces presenter mode
on Dec 11, 2014 at 3:09:58 pm

This is an old post so I don't know if anyone will see this. The above solution worked, but only within PowerPoint itself. In other words, PowerPoint slides are mirrored on the projector. However, if I cmd-tab to another application the projector is NOT mirroring and I see only the wallpaper for a second monitor even though the display setting in System Preferences is set to mirror. It's like PowerPoint overrides the system preference and turns off mirroring then fakes it by outputting slides to both monitors. Since I often switch back and forth between apps during a presentation this doesn't work. I've been forced to open my files with Keynote as a workaround. Any suggestions?


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Alex Percival
Re: Mac Powerpoint 2011 forces presenter mode
on Sep 8, 2011 at 1:03:42 pm

Rob - Hopefully you can help me....

I have clicked on the 'swap display' icon in presenter mode, which now shows the audience my slide + next slide screen and timings and I have the full screen.... I cannot find a way to reverse it back.....

Any ideas?

Thanks Alex


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Rob Duncan
Re: Mac Powerpoint 2011 forces presenter mode
on Sep 8, 2011 at 7:30:29 pm

That 'swap display' icon will be still be available on the 2nd screen (the one with the presenter view now on it).

Click it again, and it will flop back the way it was.


Alternately, if you have your computer set to dual screen output (mirroring off in the 'Diplays' Preference Panel):


  1. Open Powerpoint.

  2. Select 'Slide Show' > 'Set Up Show...' from the menu bar.

  3. Push the button marked 'Screen...'

  4. The presenter screen will have a black highlight around it. Click the other screen.



If you do have mirroring turned on, you will only see a single screen in this dialog, and you will have to use the first option.

--------------
Freaky People Productions,
Live Event Technical Production
Toronto, CANADA
http://roki.ca/me


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Leandro Martins
Re: Mac Powerpoint 2011 forces presenter mode
on Nov 27, 2013 at 9:12:49 pm

Hello,

I know this is an old post but I thought I'd give t a try.

It seems I'm facing the opposite problem: I'm using PowerPoint:Mac 2011 with an iMac with a second monitor and need to only see the presentation on one of the screens and NO presentation notes on the other, which I need to keep to use with other applications. I other words, I only need to see the slides in full screen on one monitor, but whenever I choose to show the presentation, the soft takes over the 2 monitors.

Any solutions?

Thanks a lot!


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