[Tyler Ries] "Or, if someone knows a better way to keep this logging information, that would also help. Thanks!"
I would capture this to something that supports metadata such as certain specs of MXF. That way, the metadata isn't tied to a specific project and/or database.
You can use this program to capture and log:
http://www.toolsonair.com/index.php?option=com_content&view=article&id=63&I...
Or you can start a database such as one from CatDV.
http://www.squarebox.co.uk/
Jeremy