Bob...
We basically have three rates in our shop... an hourly rate for shooting, an hourly rate for editing, and a catch-all hourly rate for "pre-production."
That pre-prod rates includes any and all time for just about anything that happens before we pull trigger on the first shoot... writing, concepting, casting, making phone calls, location scouting, research, lining up crews or talent or props, meetings... all that jazz.
Usually a first meeting or contact with a client is gratis... after that, the clock is ticking for any and all work... ESPECIALLY meetings. Some clients are
very "meeting happy" and like to meet and discuss things for hours on end, way past the point of productivity. We're fine with doing that and are happy to oblige if it makes them more comfortable and it's the way they like to work... but it happens on the clock.
Works for us. Your mileage may vary.
T2
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Todd Terry
Creative Director
Fantastic Plastic Entertainment, Inc.
fantasticplastic.com